EXECUTIVE PA – LONDON BASED OFFICE – 6 MONTHS FTC - £40-45K PRO RATA

Location: London
Job Type: Temporary
Industry: Professional Services
Reference: BH-2418-1
Salary: £40000 - £45000 per annum
Job Published: November 10, 2021 16:42
EXECUTIVE PA – LONDON BASED OFFICE – 6 MONTHS FTC - £40-45K PRO RATA
 
My client, a leading global financial services company, are looking for an executive PA on a six-month fixed term contract.
 
Responsibilities include but are not limited to:
  • Manage executive’s diary and appointments
  • Arrange and coordinate meetings (including lunch and refreshments)
  • Booking venues and meeting rooms for conferences
  • Setting up conference calls
  • Manage projects and organise events (as well as booking catering for these events)
  • Management of all postal and phone correspondence made to the executive (including complaints and referrals)
  • Respond to all correspondence and phone calls when the executive is unavailable
  • Dealing with internal inquiries made to the executive (some of which may be confidential)
  • Communication with international offices
  • Booking flights/trains/hotels and production of itineraries for the executive
  • Management of executive’s expense claims and company credit card
  • Setting up and maintaining filling systems
  • Supporting IT communications such as newsletters, social networks, etc
  • Admin for international executives for international tax purposes
  • Meeting administration and minute taking
 
Required skills
  • Prior experience as an executive PA
  • An advanced user of Microsoft (Word/Excel/PowerPoint/Outlook)
  • Capable of typing 30 words/minute or more
  • Excellent communication skills and stakeholder management skills
  • Capable of working in a team
  • Excellent organisation skills
  • Fast learner
  • Capable of supporting multiple executives
  • Spanish speaking advantageous
  • Use of G-Suite/ Google Workplace advantageous
 
This is an excellent opportunity for an Executive PA to gain experience working for one of the worlds leading financial services companies. This is a 6-month fixed term contract paying £40-45k pro rata dependant on experience.